FAQ
Will I have to pay for a ticket if my talk/tutorial is accepted?
Free Tickets For Accepted Speakers: Speakers who lead an accepted tutorial will receive complimentary access to the entire conference. One speaker per accepted talk will receive a free pass covering the main conference (talks) days.
A voucher code for your ticket will be sent to you by email.
Complimentary Tickets for Speakers
Q: Do I have to pay for a ticket if my talk or tutorial is accepted?
A: If your tutorial is accepted, you get a free ticket for the whole conference (July 18–23). If your talk is accepted, one speaker per talk gets a free ticket for the main conference days (July 18–21). We will send you a voucher code by email.
Q: If I have more than one talk or tutorial accepted, do I get more than one free ticket?
A: No. Even if you have several accepted talks or tutorials, you will only receive one free ticket for yourself.
Q: My talk was accepted as a Poster. Do I get a free ticket?
A: No, we cannot offer free tickets to Poster presenters this year. You will need to buy a ticket to attend.
Ticket Refunds and Discounts
Q: I got a free ticket because my talk or tutorial was accepted, but I already bought one. Can I get a refund?
A: Yes. If you bought a ticket for the main conference, you can get a full refund. If you bought a ticket for the full conference (including tutorials), you can get a partial refund. Please contact us at info@euroscipy.org.
Q: My Poster was accepted in July or August, but early-bird tickets are sold out. Can I still get the early-bird price?
A: Yes. If your Poster was accepted after the early-bird deadline, we will give you a discount code so you can buy a ticket at the early-bird price. If you haven't received a code, email program@euroscipy.org.
Using and Sharing Vouchers
Q: I have a voucher for a free or discounted ticket as a presenter. Can I give it to someone else?
A: No. Vouchers are personal and cannot be transferred to other people.
Q: I have a voucher for a discounted ticket because my late Poster was accepted, but I want to withdraw my Poster. Can I still use the discount?
A: Yes. If you received a discount code for a late-accepted Poster, you can still use it even if you withdraw your Poster. You cannot share the code with others.
Q: I have a voucher for a free ticket, but I've withdrawn my talk or tutorial. Can I still attend for free?
A: No. Free tickets are only for active speakers. If you withdraw all your talks or tutorials, your free ticket is no longer valid.
What Your Ticket Covers
Q: My free ticket is for a talk on Monday or Tuesday. Can I also attend the tutorials on Wednesday and Thursday?
A: No. The free ticket for talk presenters covers only the main conference days (Saturday to Tuesday). You need to buy a separate ticket for the tutorials.
Q: My free ticket is because I am a Tutorial presenter. Can I also attend talks on Monday and Tuesday?
A: Yes. Tutorial presenters get a free ticket for the entire conference, including both tutorials and main conference days.
Notifications & Communication
Q: I logged in to Pretalx and saw that my submission was accepted or rejected, but I haven't received an email yet. Is this final?
A: Please wait for the official email from the program team. While the status you see in Pretalx is usually correct, we do a final review before sending out notifications. Your acceptance or rejection is only official once you receive the confirmation email.